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Accounts Assistant - Creditors

old and Coin Exchange company based in Sandton is looking for a Accounts Assistant - Creditors. Must have the following experience:

To ensure that creditors are paid according to Company Policies and Procedures.

Accounts Payable: Supplier Payments
 Facilitates and oversees that all monthly payments to suppliers are done as per the various terms negotiated. Receives and reconciles required documentation for all the divisions in the Company and all the other companies. Prepares required reports and payment packs.
 Compiles, monitors and provides detailed accurate commentary for the Monthly Age Analysis regarding unpaid invoices and part payments made and to ensure that all unpaid items on both reports are resolved before the next month end. Combine reports and hand over to management.
 Resolves all queries and disputes, internally and externally and facilitates meetings with the relevant parties to ensure current processes are still in place and working.
 Reviews GL (expenses and debtors) to ensure correctness and accuracy.
 Prepares payment packs for creditors to include the following: Original Tax Invoice, Proof of Delivery, Contract if applicable, Statement, Credit notes if applicable, Pastel, Invoice Aging Report and Reconciliation.
 Compiles weekly outstanding payment reports of all payments within scope of position.
Month End and Financial Year End
 Reviews and ensures that all expenses in the GL are correct and are allocated before month end. Ensures and Facilitates re-allocations to the correct expenses.
 Compiles the Month End Report and provides detailed commentary for all Creditors (shops) within scope of position.
 Compiles daily lists for payments as per negotiated terms for cash-flow purposes.
 Checks all invoices/statements received match to P/O and/or POD's.
 Provides any documentation to Auditors on request.
Gold Line - Scoin and Talya
 Updates the Gold Line received from Stock Control every day and every time there are changes in the absence of the accountable person responsible for this daily.
Accountants Assistant - Creditors 2
 Preforms ad-hoc tasks as delegated within scope and level of the position.
 Performs relief functions when finance staff are absent e.g. Printing of all bank statements, daily updating of CASH book, ensuring that funds are reflecting on bank statement and releasing invoices on the financial system
 Collates and checks that all reports are detailed and correct.
 Analyses expenses and provides accurate reports for management/business units on demand.
IT and Systems
 Participates in projects related to Finance IT and systems development.
 Maintains financial security by following internal controls.
 Participates in projects as required by the Company and /or division.
This position reports into the Shared Services Manager.
COMPETENCIES (Knowledge, Skills and Attitude)
 Matric
 Bookkeeping diploma or equivalent
 At least 5 years' experience in similar position
 Sound and up to date knowledge of best practice accounting policies and procedures
 Basic Excel skills
 Sound Microsoft Office skills in Word and Outlook
 Sound accounting software package knowledge and experience e.g. Pastel. Having Pastel Evolution competence will be an advantage.
 Deadline orientated
 Strong communication skills at various levels
 Strong planning & organizational skills
 Attention to detail
 Excellent time management skills
 Excellent organisational skills
 Good communication skills
 Good interpersonal relations skills, which includes telephone and e-mail etiquette
 Able to work under pressure
 Professional
 Positive, can-do attitude
 Strong ethical intelligence
 Team player
 Problem solving
 Planning and organising skills
 Must have a systematic approach to work
 Must be able to handle change
 Must be able to keep track of work progress

Job Type: 


Company Name: 

HR Company Solutions

Company Location: 

Click here to apply

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