old and Coin Exchange company based in Sandton is looking for a Accounts Assistant - Creditors. Must have the following experience:
To ensure that creditors are paid according to Company Policies and Procedures.
KEY PERFORMANCE AREAS
Accounts Payable: Supplier Payments
Facilitates and oversees that all monthly payments to suppliers are done as per the various terms negotiated. Receives and reconciles required documentation for all the divisions in the Company and all the other companies. Prepares required reports and payment packs.
Compiles, monitors and provides detailed accurate commentary for the Monthly Age Analysis regarding unpaid invoices and part payments made and to ensure that all unpaid items on both reports are resolved before the next month end. Combine reports and hand over to management.
Resolves all queries and disputes, internally and externally and facilitates meetings with the relevant parties to ensure current processes are still in place and working.
Reviews GL (expenses and debtors) to ensure correctness and accuracy.
Prepares payment packs for creditors to include the following: Original Tax Invoice, Proof of Delivery, Contract if applicable, Statement, Credit notes if applicable, Pastel, Invoice Aging Report and Reconciliation.
Compiles weekly outstanding payment reports of all payments within scope of position.
Month End and Financial Year End
Reviews and ensures that all expenses in the GL are correct and are allocated before month end. Ensures and Facilitates re-allocations to the correct expenses.
Compiles the Month End Report and provides detailed commentary for all Creditors (shops) within scope of position.
Compiles daily lists for payments as per negotiated terms for cash-flow purposes.
Checks all invoices/statements received match to P/O and/or POD's.
Provides any documentation to Auditors on request.
Gold Line - Scoin and Talya
Updates the Gold Line received from Stock Control every day and every time there are changes in the absence of the accountable person responsible for this daily.
Accountants Assistant - Creditors 2
Preforms ad-hoc tasks as delegated within scope and level of the position.
Performs relief functions when finance staff are absent e.g. Printing of all bank statements, daily updating of CASH book, ensuring that funds are reflecting on bank statement and releasing invoices on the financial system
Collates and checks that all reports are detailed and correct.
Analyses expenses and provides accurate reports for management/business units on demand.
IT and Systems
Participates in projects related to Finance IT and systems development.
Maintains financial security by following internal controls.
Participates in projects as required by the Company and /or division.
This position reports into the Shared Services Manager.
COMPETENCIES (Knowledge, Skills and Attitude)
Bookkeeping diploma or equivalent
At least 5 years' experience in similar position
Sound and up to date knowledge of best practice accounting policies and procedures
Basic Excel skills
Sound Microsoft Office skills in Word and Outlook
Sound accounting software package knowledge and experience e.g. Pastel. Having Pastel Evolution competence will be an advantage.
Strong communication skills at various levels
Strong planning & organizational skills
Attention to detail
Excellent time management skills
Excellent organisational skills
Good communication skills
Good interpersonal relations skills, which includes telephone and e-mail etiquette
Able to work under pressure
Positive, can-do attitude
Strong ethical intelligence
Planning and organising skills
Must have a systematic approach to work
Must be able to handle change
Must be able to keep track of work progress