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ETQA Administrator

Required Competencies (Skills, Capacity and Experience)
• Understanding and Experience (at least 3 yrs) of skills development, relevant and updated legislations
• Understanding and Experience (at least 3 yrs) of Education, Training and Development Practices, specifically related to ETQA processes, systems and administration.
• Knowledge of SAQA / NQF Act, PFMA, SDA, SDL Acts, SETAs, QCTO & ETQA
• Planning, organising and administration skills
• A love for Administration and paper/document work
• Exceptional ability to pay attention to detail/an eye for quality assurance and compliance
• Desktop Research Skills/ ability to be resourceful
• Writing of funding reports, proposals and legislated application processes
• Manage reporting schedules and keep up to date with all documentation for funder requirements
• Compiling monthly and quarterly reports, and other documents such as flyers and informative material
• Deadline oriented w.r.t Seta systems and requirements
• Basic Presentation, meeting, consultation and negotiation skills.
• Ability to work under severe pressure and deadline driven
• Use own initiative and be pro-active
• An energetic, well presented and professional personality

Will be Responsible for:
• Assisting with collating information for the Learner Management System spreadsheets (incl. but not limited to: learner information uploading, Seta Datanet and MIS, various report templates from Funders)
• Provide advisory support on the ETQA Administration System to all stakeholders, either telephonically or electronically.
• Capturing training attendance registers on the training record spreadsheet.
• Capturing of all accredited training on the Seta Systems.
• Printing of all accredited training certificates on a daily/weekly/monthly basis
• Apprise certification numbering system on accredited courses.
• Compile relevant information for reports on accredited courses conducted monthly.
• Check and verify on the Seta MIS system for all new learners, assessors and moderators. Obtain relevant documentation for same.
• Update and consolidate training matrixes according to various Seta Projects’ timelines.
• Assist ETQA team with tracking and monitoring tasks (Quality training, assessments, moderations, verifications, archiving, accreditation status (validity))
• Receiving, recording, distribution and tracking of all incoming and outgoing correspondence and submissions to all SETAs/ETQAs plus internal team.
• Manage and complete workshop participants’ travel claims.
• Compile all meeting documentation. Manage filing system for such
• Plan, organize and co-ordinate events such as meetings, workshops (Internal & external), record proceedings and submit action plans timeously on decisions made.
• Assist with all training and HRD administration work. Maintain a filing system for such
• Assist with data capturing and financial control systems for workshops and programs rolled out to Provinces
• Create, update and maintain a database for internal & external material developers, facilitators, assessors, moderators, verifications.
• Processing of Provider Accounts and Payments documentation
• Logistical arrangements for training sessions and workshops (assisting with training rooms migration to facilities, monitoring of calendars, room booking confirmation forms, preparing of notices, confirming catering, training material monitoring, check repository, update online inventory, setting out and distribution, attendance registers, distribution to head office, compliance checking, filling), as well as other ad-hoc administration duties when required.
• Liaising on all travel and logistics arrangements for workshops, facilitators, assessors and project organizing teams

Job Requirements: 

ETQA Qualification (Assessor or Moderator or SDF or any related qualification)
• Tertiary HRD/Administration education will be advantageous
• Minimum 3 years of experience in a similar role (training administration)
• Experience in the Seta grant process
• Previous experience in working on Seta MIS (compulsory)
• High level of computer literacy, including Microsoft Office programs
• Very strong administrative skills
• Attention to detail
• Proficiency in compiling complex reports (from various sources)
• Typing skills (50-60 w/p/m)/ minute taking and recording reports in workshops
• Valid driver’s license
• Strong organisational skills
• Verbal, written and telephonic business communication skills
• Ability to speak and write at least 2 South African languages (Nguni or Sotho languages)
• Ability to speak and write in English fluently
• Leadership and management qualities
• Team work and collaboration skills (contactable references)
• Ability to work well and communicate effectively with a diverse team
• Honesty and integrity
• Ability to multi task many demands, take appropriate decisions and remain calm throughout pressure
• Proactive and able to use own initiative with sound ability to prioritize work load
• Hardworking and responsible
• Adaptable
• Forward thinking
• Personable
• Commitment to and passion for people development

Job Type: 

Contract

Company Name: 

Bethule Incorporated

Company Location: 

Click here to apply

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