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In-house Facilities Manager

KEY ROLE:

To maintain the building and grounds, directing staff and overseeing the up keeping of equipment and supplies. To provide professional, efficient and integrated management of the work environment and support services to enable the organisation to achieve its objectives and to provide superior quality customer service to internal and external stakeholders. To lead by example in appearance, attitude, behaviour and standard of work.

MAIN RESPONSIBILITIES

Responsibilities include but are not limited to:

- Implement best practice processes to increase efficiency.

- Obtain quotes and tenders from vendors and suppliers.

- Calculate and compare costs for goods and services to maximize cost-effectiveness.

- Negotiate contracts to optimize delivery and cost saving.

- Coordinate and monitor activities of contract suppliers.

- Manage contractor and vendor relationships.

- Manage and review service contracts to ensure facility management needs are being met.

- Ensure delivery schedules, quantity and quality criteria are met.

- Check completed work by contractors and vendors.

- Verify payment and invoicing match contract pricing.

- Plan and monitor appropriate facility management staffing levels.

- Ensure efficient utilization of facility maintenance staff.

- Performance manage, develop and train staff.

- Prepare and track facility budget.

- Monitor expenses and payments.

- Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.

- Develop and implement cost reduction initiatives.

- Advise on and monitor energy efficiency.

- Oversee environmental health and safety with specific reference to the Organisational Health and Safety (Act 85 of 1993).

- Assure security of the facility.

- Respond to facility and equipment alarms and system failures.

- Provide prompt response to requests and issues from facility occupants.

Requirements

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

Ideal Profile

- Understanding of facilities management, building management and operations management principles

- Working knowledge of procurement and contracts

- Working knowledge of electrical and mechanical systems

- Sound knowledge of health, safety and environmental regulations

- Working knowledge of principles and practices of project management

- Working knowledge of principles and practices of business administration

- Working knowledge of financial principles and practices

- Working knowledge of human resource management principles and practices

- Solid computer and systems knowledge

COMPETENCIES

Knowledge

- Excellent planning, organisational and administration ability

- Excellent communication skills - verbal and written

- Negotiation Skills

- Problem analysis and solving

- Decision-making

- Customer service orientation

- Adaptability

- Teamwork

- Empathy

- Ability to multitask

Skills

- Excellent organisational and administration ability

- Planning and organizational skills

- Excellent communication skills - verbal and written

- Negotiation Skills

- Problem analysis and solving

- Decision-making

- Customer service orientation

- Adaptability

- Team work

- Empathy

Attributes

- Leadership qualities with excellent service attitude

- Pleasant outgoing personality

- Able to use initiative and work independently

- Extremely organised and must have great attention to detail

- Stress tolerant

Job Type: 

Permanent

Company Name: 

Helen Wilson

Company Location: 

Click here to apply

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