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Officer: Data Management

The Construction Education and Training Authority (CETA) exists in terms of the Skills Development Act and is a categorised as a Schedule 3A public entity in terms of the Public Finance Management Act (PFMA). Its mandate includes:

• Developing and implementing a sector skills plan
• Promoting learning programmes
• Registering learning programme agreements
• Serving as an Education and Training Quality Authority
• Collecting and disbursing skills development levies
• Liaising with the National Skills Authority
• Reporting to the Director-General of the Department of Higher Education and Training on its activities

The CETA would like to make the following appointments on a fixed-term contract up to 31 March 2020, renewable at its discretion:

Officer: Data Management
Reporting to the Specialist: Data Management
Based at Head Office in Gauteng
All-inclusive salary package negotiable

Job Profile:
The Data Management Officer is responsible for contributing to the effective functioning and management of the Data Management Unit.

Minimum Requirements for the Position

• A three-year qualification, or equivalent in Business Administration, Project Management or a related field.
• At least three years’ experience in related function
• At least two years’ demonstrable experience in a supervisory capacity
• Demonstrable knowledge of SETA core business will count in the applicant’s favour
• Knowledge of the NQF, QCTO quality assurance policies, procedures and processes
• Understanding of the PFMA
• Above average understanding of the South African skills development environment
• Excellent writing, verbal communication, analytical, presentation and computer skills

Duties and Responsibilities

• Contribute to the development of the relevant Development Unit’s business plan
• Contribute to the operationalisation and the implementation of the Unit’s business plan
• Contribute to the development and responsible management of the Unit’s budget
• Contribute to the development of relevant process flows for all activities of the unit
• Weekly and monthly plan
• Ensure Unit compliance to relevant prescripts and organisational policies and procedures
• Ensure that documentation submitted to Supervisor complies with the CETA policies, procedures and processes by quality assuring submissions for completeness, accuracy and relevance
• Contribute to the development and review of policies, processes and procedures in alignment with the organisation’s policies and procedure
• Develop the Unit’s meetings’ agendas
• Oversee minute-taking in the Unit’s meetings
• Contribute to the development of high quality templates and tools to assist with the effective management of and continuous improvement within the unit
• Support CETA and stakeholder compliance with the CETA’s policies; processes and procedures; rules and regulations; and legislation pertaining to the organisation
• Contribute towards organisational risk management from the Unit’s point of view
• Contribute to the management of the Unit, including human resource and other corporate functions
• Provide relevant information and support to providers
• Contribute to the Unit’s reporting on its deliverables and processes
• Maintain the Unit’s records and files
• Contribute towards the development and maintenance of relevant databases
• Contribute to the development of high quality data management templates and tools
• Upload data for registration and completion on an ongoing basis
• Assist in ensuring the registration and completion of learner agreements by the SETA
• Prepare the report on all registered learners to be submitted to the skills planning and reporting unit on a monthly basis
• Represent the CETA in and/or make inputs into relevant structures and forums both inside and outside the organisation
• Compliance with the prescripts of relevant regulatory bodies and policies in relation to projects funded by it
• Assist with conducting regular benchmarking exercises for internal quality promotion
• Assist with organisational risk management from the Unit’s point of view
• Ensure the completeness, validity and correctness of data
• Assist with the learner replacement processes
• Support on the preparation of performance information audit plan
• Maintain learner information data for all approved projects and provide required data for invoice processing
• Compile and provide accurate, valid and correct performance information
• Assist with coordinating the learner agreements from entities for registration on the CETA MIS and for reporting on the QMR and compile custom reports for DHET or as requested timeously
• Perform any other relevant duties as directed

The closing date for all internal applications is Sunday 12 August 2018 at 16.30pm

For enquiries kindly contact Ms Bukiwe Xalisa or Ms Reandraa Chetty between 08h00 and 16h30 weekdays

The CETA reserves the right not to make an appointment. If you do not hear from the CETA within one month of the closing date, please consider your application unsuccessful.

All applications must be emailed

Job Type: 


Company Name: 

Construction Education and Training Authority

Company Location: 

Click here to apply

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