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Personal Assistant to Deputy Director: Finance

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Key performance areas: Provide high quality and professional support to the Deputy Director ●Manage the diary commitments of the Deputy Director ●Plan, arrange, organise and coordinate appointments, meetings, events, functions and other engagements, as and when reasonably required by the Deputy Director and prepare documentation for meetings to ensure that the Deputy Director fulfils his/her mandates and duties ●Sort and route incoming and outgoing correspondence and mail of the Deputy Director so that there is no backlog ●Provide a high quality and accurate typing service to the Deputy Director ●Establish and maintain a reliable, effective and efficient filing, information and documentation retrieval system/management for the Deputy Director within the filing protocol of the Office to ensure that documents are filed timeously and accurately in the Office and that the Deputy Director has access to correct and up-to-date files as and when requested ●Ensure the provision of a shared administrative support function within the office to ensure a credible, effective and administrative support service is provided to staff at all times ●Provide office management services to ensure that the Office of the Deputy Director has all necessary office policies, procedures, processes and systems in place ●Carry out research tasks and prepare specialist documents for the Deputy Director, so that information is available on request ●Ensure the development and maintenance of a management team contact list and database for all contacts for the Deputy Director to ensure that the contact list and database are up-to-date and readily ●May be required to perform various ad-hoc duties delegated by the Deputy Director from time to time.

Job Requirements: 

Relevant Degree / National Diploma in office management / office administration ●At least a minimum of three (3) years’ experience as an Executive Secretary or Personal Assistant (PA) to a Senior Manager is required.

Job Type: 

Permanent

Company Name: 

Private Security Industry Requlatory Authority

Company Location: 

Click here to apply

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