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Tender Administrator

Job Description

You are responsible to assist with administration and co-coordinating of all day-to-day activities of the bid office and to provide support to tender submissions. You will deal with high volumes of tenders in a stressful and pressurised environment where the team all must work together. It is essential to be flexible, understand urgency and priorities. You need a constant awareness of the deadlines and outstanding information. You must be able to cope with a substantial amount of responsibility, remain calm under pressure, and be able to read and interpret instructions carefully. You must be non-compromising on quality and attention to detail on all deliverables.

• Perform an initial review of the Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear
• Determine the physical format for tenders including layout, number of copies, special requirements and deliverables
• Prepare bids according to tender' s requirements
• You will be responsible for tender accuracy and completeness to make sure all bid documents required for submittal are prepared and signed by the authorised personnel
• Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines
• To co-ordinate, manage and support Bids and Tender (RFP & RFI) submissions
• Participate in all internal tender meetings
• Ensure that all relevant data and information compiled during the tender development phase is considered and made available to all Tender team members
• Liaise with all tender team members to ensure accuracy and compliance with customer requirements
• Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
• Render admin and typing support with tenders / proposals and monitor a time line
• Review final documents for quality control and proof read for accuracy and compliance
• Provide continuous feedback to the team and prioritise order of importance of engagements
• Build relationships with key proposal teams in other departments
• Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary
• Alert Bid Manager to potential problems in tender document
• Maintain accurate records and file manual & electronic copies of all the tender data ie correspondence quotations internal input etc
• Keep up to date documentation of all tender returnables
• Update the tender register

Job Requirements: 

Qualifications and Education Requirements
• NQF level 4: Grade 12

Experience Required
• 2 – 3 Years’ experience

Knowledge and Skills Required
• Excel and Word

Key behaviours and Competencies
• Ability to think and interact logically
• The ability to work in a team and to be proactive around self-learning
• The ability to work under pressure and to tight deadlines
• Willingness to assist with additional tasks given to the team
• Good judgment skills
• Good communication skills
• Positive attitude
• Critical, analytical and logical thinking
• Pro-active and organised
• Attention to detail
• Excellent time management skills
• Strong Admin Skills
• Non-compromising on quality
• Multi-Tasking
• Good Planning and Organising Skills

Special Requirements
• Working hours Mon. – Fri. 08h00 – 17h00
• Must be prepared to work overtime

Application Submission Details
• Updated CV
• 5 line motivation, maximum

Job Type: 


Company Name: 


Company Location: 

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