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DC Manager

Job Summary:

To manage and ensure the effective, efficient distribution co-ordination within the Distribution Centre to achieve organisational and client objectives.

Key Responsibilities and Deliverables:

Effective stock management

  • Monitor stock levels in DC
  • Check quality continuously and respond to poor quality or damage
  • Check quantities of promotional stock needed and ordered
  • Check promotional stock availability and give timely feedback to ensure stock availability
  • Check and ensure inter-branching of stock has been communicated and inform relevant parties
  • Check expiry dates on stock and ensure stock rotation is taking place
  • Conduct spot checks to ensure that the Ti’s and HI’s of the pallets are correct

Effective administration

  • Check critical lists, highlight OOS and communicate to relevant parties using correct process and documentation
  • Draw reports on short deliveries and communicate to relevant parties
  • Provide feedback on transport company discrepancies to relevant stakeholders
  • Ensure turnaround times are monitored
  • Book delivery bays
  • Check stock quantities are correctly received against order quantities
  • Keep promotional activity schedules
  • Keep track of low stock levels
  • Keep track of new listings and discontinued lines
  • Check deals in the system and communicate any discrepancies immediately
  • Utilise all available customer reports

Effective execution of DC co-ordination

  • Check that quantities of stock ordered by stores correspond with ROS and are correctly dispatched to stores
  • Draw sales figures and compare to established order patterns and predict possible problems
  • Manage stock levels for replenishment by stores
  • Manage discontinued lines and slow movers
  • Manage new stock listings and allocation to stores
  • Manage inter-branching on supplier products
  • Communicate with operations staff on concerns and with NAMs on discrepancies of stock within DC
  • Communicate with stock controllers on ordering and monitor continually
  • Communicate with DC management regarding delivery schedules
  • Communicate and handle special requests as to short delivered stock or promotional stock problems
  • Monitor all promotional lines for duration of promotional deal period
  • Advise stock controller of all OOS and short deliveries and order adequate stocks
  • Advise on deals in system and ensure adequate ordering to prevent running OOS in the deal period
  • Advise stock controller of deals that will be coming to an end to ensure proactive ordering of more stock
  • Advise stock controller of discontinued lines to ensure running down on stock to prevent uplifts
  • Monitor claims and claims procedure
  • Attend relevant DC management meetings (as and when required)

Customer and client satisfaction

  • Keep in contact with NAM’s with any issues that may arise
  • Monitor all stock movement to the customer and resolve queries
  • Keep track of all promotional activity and communicate timeously
  • Monitor the stock controller to manage order quantities
  • Make suggestions on any problems experienced in the DC to the customer to ensure more efficient flow of operations
  • Advise the relevant stockholders of any discrepancy of promotional timings, pricing and allocated order quantities to ensure effective problem solving
  • Interact regularly with the field force in the trade and make suggestions and proposals on operational issues in the trade

Effective leadership and team management

  • Take full responsibility for performance of all direct reports, motivating and managing them in relation to quality standards and agreed benchmarks and objectives, focusing on all aspects of sound people management:
    • Recruitment
    • Development
    • Remuneration and Rewards
    • Performance Management
    • Career path planning
    • On-the-job training, coaching & mentoring
    • Create and encourage a delivery-focused team culture
    • Continually inspire, motivate and develop people to understand what is expected of them (co-create a team / organizational culture of high accountability)
    • Plan and delegate optimal distribution of work
    • Evaluate employees' job performance and conformance to regulations and recommend appropriate actions
    • Train and instruct employees in job duties and company policies or arrange for training to be provided through the OE department
    • Manage health and safety of employees

Effective teamwork and self-management

  • Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
  • Demonstrate consistent application of internal procedures
  • Plan and prioritise, demonstrating abilities to manage competing demands
  • Demonstrate abilities to anticipate and manage change as required
  • Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs

Key Competencies

Coaching & development of others                                                                                    

Emotional maturity                                                                                                                  

Team leadership                                                                                                                       

Diversity empowerment                                                                                                        

Organisational awareness                                                                                                     

Resilience & stress management                                                                                         

Service excellence                                                                                                                   

Analysis & problem solving                                                                                                   

Agility                                                                                                                                         

Communication                                                                                                                        

Quality & detail excellence                                                                                                    

Performance & results driven

Job requirements: 

Minimum Qualifications:                           

Relevant Diploma/Degree at NQF level 6 or 7

Minimum Experience:

4 to 5 years FMCG operations experience, 1+ year supervisory experience

Knowledge, Skills & Abilities:                    

Good planning and management skills

Excellent time management skills

Effective administration

Good with customer and client satisfaction

Effective leadership and team management

Reference Number: 

MFS003

Company: 

Smollan

City: 

JHB North

Country: 

ZA

Salary: 

Market Related

Job Type: 

fulltime

Industry: 

Retail