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IR Administartor

To provide administrative employee relations support to the ER department to ensure all IR/ER functions are diligently managed.

Job requirements: 

Minimum Qualifications: Relevant Diploma at NQF level 5
Minimum Experience: 2 - 3 years’ experience in employee/industrial relations administration

Knowledge, Skills & Abilities: Report writing skills
Basic ER knowledge
Communication skills
Customer focused
Good planning and organisational skills
Analytical skills
Methodical approach with an ability to work under pressure
Builds appropriate professional relationships with stakeholders
Ability to work in an organisation that is constantly changing due to development and growth
Appreciation and understanding of the need for confidentiality in dealing with all ER functions

Key Responsibilities and Deliverables:
Labour Relations and Employee Relations
 Schedule disciplinary enquires via LabourNet
 Ensure that all details surrounding the logistics of disciplinary enquiries have been properly communicated and confirmed with relevant parties
 Keep record of all disciplinary enquires, poor work performance and grievances which were conducted externally and internally
 Manage administrative requirements regarding incident management and strike action
Effective administration, data management and reporting
 Collect and collate statistics from the business units regarding their union membership details and consolidate information into a report
Job Profile – IR Administrator August 2018 2
 Collect and collate statistics from the business units regarding their CCMA matters and consolidate the
information into a report
 Ensure that monthly IR reports are compiled and timeously submitted to the ER Manager:
o Top 6 Misconducts
o Top 6 dismissals
o Top 6 Business units with the highest disciplinary hearings
o Region with the highest disciplinary hearings
 Ensure that the IR system is managed effectively and efficiently
Effective stakeholder management
 Respond to queries in a professional and timeous manner and escalate to relevant parties when
necessary
 Build effective relationships with all stakeholders
 Maintain confidentiality in all dealings with stakeholders
 Deliver on service expectations with internal and external stakeholders in order to ensure that
expectations are managed
 Maintain credibility of the department by providing a professional interface for internal and external
stakeholders
Effective teamwork and self-management
 Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and
knowledge transfer
 Actively and consistently maintain high standards of professionalism in all aspects of personal
presentation and delivery
 Follow through to ensure that personal quality and productivity standards are consistently and
accurately maintained including meeting all deadlines
 Ensure data integrity of all reports
 Demonstrate consistent application of internal procedures
 Plan and prioritise, demonstrating abilities to manage competing demands
 Demonstrate abilities to anticipate and manage change
 Demonstrate flexibility in balancing achievement of own objectives
Key Competencies
Emotional maturity
Communication
Organisational commitment
Teamwork & collaboration
Relationship building
Agility
Performance & results driven
Continuous growth & improvement
Service excellence
Analysis & problem solving
Planning & prioritisation
Quality & detail excellence

Reference Number: 

SM-71

Company: 

Smollan

City: 

Gauteng

Country: 

ZA

Salary: 

Market Related

Job Type: 

fulltime

Industry: 

Human Resources