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Executive Office Administrator

Reference: 

Admin

Location: 

Pretoria East

Source: 

Agrijob Recruitment Specialists

Remuneration: 

R18 000 - R25 000 Per Month

An alliance-based agricultural industry organisation that leads and coordinates the South African fruit industry with a strong focus on cross-cutting matters, seeks to recruit an Executive Office Administrator who will oversee and coordinate the daily administration of the Company. Reporting to the CEO, the incumbent will be responsible for all the administration activities of the Company.

Duties and Responsibilities:

Be responsible for the overall administration and office management of the CEO and other Executives • Provide administrative support to all business units to ensure effective and efficient operations of the Company  • Oversee the day-to-day operations of the office  • Manage and coordinate company operations, providing support and guidance to staff, projects and programs • Organise and maintain files and records • Plan and schedule meetings and appointments • Prepare and edit correspondence, minutes, reports and presentations • Devise and maintain office systems, including data management and filing • Arrange travel, visas and accommodation • Screen phone calls, enquiries and requests, and handle them when appropriate • Meet and greet visitors • Organise and maintain diaries and make appointments • Deal with incoming e-mails, faxes and post, often corresponding on behalf of the CEO • Carry out background research and present findings when requested • Organise and attend meetings and ensure the CEO is well prepared for meetings • Manage service providers/contractors • Facilitate procurement and manage financial resources • Liaise with clients and other stakeholders • Give inputs to the develop and implement operating budgets, prepare reports for senior/executive management and ensure the organization complies with policies • Coordinate and administer the affairs of additional Industry Trusts (coordinate meetings, make travel arrangements, process S&T, interact with auditors) • Implementation of the company's strategic communication plan.

 

Industry: 

Admin

Job Type: 

Permanent

Date Posted: 

2017-07-07